Forwarder
Digitally receive and submit your release
As a forwarder/logistics service provider, you have two possible roles:
- You yourself are a customer (the release-to-party) of the shipping line/ship agent and will directly receive the digital authorisation for your import container. This process is very straightforward via the Port Community System of Portbase. You will no longer receive an email with a PIN code. You use Portbase again to transfer the authorisation to your road carrier or rail or barge operator.
- You receive the authorisation to collect an import container from the party that has received the release from the shipping line/ship agent. You receive this authorisation from them via Portbase and you also use Portbase again to transfer this authorisation to your hinterland inland operator (truck, train, inland shipping).
In both options, you are part of a closed release and collection process of import containers that solely comprises authorised parties.
What you need to do beforehand
Before you can operate using the Secure Chain as a forwarder/logistics service provider, you need to do the following:
1. Sign up for the Portbase service Cargo Controller or Cargo Release Manager
In order to easily receive the release for your import container digitally, you require the service Cargo Controller (paid, with more expansive options) or the basic service Cargo Release Manager (free) of Portbase. Using the service of your choice, you also transfer the authorisation to collect a container to the next link.
If you want to make use of a system interface, then Cargo Controller is the right solution. Read more about realising the required API interfaces here. The many options available within Cargo Controller offer you immediate value, even if you are not yet connected to the Secure Chain.
2. Inform your chain partners
Your chain partners also need to prepare themselves for the Secure Chain:
- Do you take the lead in terms of handling the cargo? Then inform your road carrier or rail or inland shipping operator that your cargo will be handled via the Secure Chain. All inland operators are already familiar with Portbase. They will receive any authorisation to collect a container that you transfer to them in the service Hinterland Container Notification.
- Does another forwarder/logistics service provider handle the cargo on your behalf? To receive the authorisation to collect a container from you and to transfer this, they must also sign up for the Portbase service Cargo Controller or Cargo Release Manager. In turn, the forwarder/logistics service provider will next inform the subsequent link.
- Activate the Secure Chain. Do you as a forwarder (as the release-to-party) directly receive the release from the shipping line/ship agent? Then notify them when you and your underlying chain are ready for the Secure Chain. You do this by entering the customer code previously provided to you by the shipping line/ship agent in Cargo Controller or Cargo Release Manager. From that moment on, the shipping line/ship agent will start to route your import containers via the Secure Chain using the new, secure approach.
The benefits at a glance
Benefits for the forwarder
A uniform and much more secure release and collection process for import containers in the port of Rotterdam
A reliable logistics chain that solely comprises authorised parties
Optimal insight into the status and planning of import containers
Structural, consistently secure and trusted chain collaboration
Smart reuse of data by authorised parties
Important to know
The shipping line/ship agent activates the Secure Chain by inviting the first link in the chain (the release-to-party) to participate.
If you work with multiple shipping lines/shipping agents, the moment they join the Secure Chain may differ per shipping line (and sailing area).
In your capacity as a forwarder/logistics service provider, you also inform the next link in your logistics chain (the party that organises the transport on your behalf or the inland operator that carries out the transport) in a timely manner that containers will from now be handled via the Secure Chain.
You will continue to receive all information about such matters as demurrage & detention, the return address for empty containers, the return reference and the terms & conditions in the usual way, but without the PIN code.